case study / 

Equipment Planning Software Development

About Client

Our client, a renowned medical provider in the UK, approached our software outsourcing company to develop an Equipment Planning Software. The objective was to create a cloud-based solution that would enable efficient management of medical equipment throughout the lifecycle of hospital construction projects while maintaining resource allocation, collaboration, and visibility.


The challenges we faced in developing the Equipment Planning Software were centered around creating a scalable and repeatable process to manage medical equipment planning effectively. The key challenges included:

  • Accommodating the varying requirements of different hospital construction projects, ranging from small clinics to large medical facilities.
  • Providing support for the entire lifecycle of a hospital construction project, from the initial planning stages to procurement, installation, and maintenance.
  • Facilitating efficient resource allocation and collaboration among stakeholders, including project managers, architects, procurement teams, and suppliers.
  • Offering real-time visibility into project progress, equipment availability, and budget allocation.

Our Approach

Our full cycle development plan included the following steps:

Requirement Analysis: We conducted in-depth discussions with the client to gather their precise requirements, understanding their unique business processes, and desired outcomes.

Detail Design: Based on the requirements, we created detailed software design specifications, wireframes, and interactive prototypes to ensure alignment with the client’s vision.

Code & Test: Our development team implemented the software using the chosen technologies, following best practices and coding standards. We incorporated automated tests to ensure quality and minimize the risk of regressions.

Deployment: We deployed the software to a scalable cloud infrastructure, configuring necessary environments and ensuring seamless integration with the client’s existing systems.

In addition, to deliver a full cycle plan, we formed a dedicated team with 18 members handling the projects including Project Manager, Business Analyst, Front/Back-end developers, Software Architecture, DevOps Engineer, UI/UX Designer

Technologies Used

To address the project challenges effectively, we selected the following technologies:

  • Python provided a robust and scalable backend framework, while Django offered powerful features for rapid development, security, and ease of maintenance.
  • VueJS is our frontend framework for its lightweight nature, simplicity, and excellent performance, enabling a smooth user experience.
  • PostgreSQL served as the relational database management system, providing robust data storage, reliability, and scalability.
  • Elastic Search for efficient search and indexing capabilities, enabling quick and accurate retrieval of equipment and project-related information.
  • Redis was utilized as an in-memory caching system to enhance performance and provide fast data access.

The technologies were carefully chosen by our expert to handle complex data structures and their compatibility with the project requirements.

Product Features

We proposed the key features to streamline the client’s business operations and management processes by improving efficiency, collaboration, and resource allocation.

  • Catalog: Categorized listing of products and suppliers, enabling streamlined search and selection processes.
  • Projects: Comprehensive project management functionality, including planning, tracking, and collaboration features.
  • Templates: Predefined templates for commonly recurring project types, facilitating quicker planning and execution.
  • Users and Roles: Role-based access control, ensuring secure and controlled access for different stakeholders involved in the equipment planning process.
  • Contacts: A centralized contact management system, allowing efficient communication and collaboration with suppliers, contractors, and other stakeholders.
  • Procurement: Streamlined procurement workflows, integrating with suppliers and ensuring timely equipment delivery.
  • Approval Workflow: Automated approval workflows, ensure adherence to organizational protocols and regulatory requirements.
  • Favorites: Ability to bookmark frequently used products and projects for easy access and reference.
  • Reports: Comprehensive reporting capabilities, enabling data-driven decision-making and project performance analysis.

Project's Results

  • The software handled the planning and management of medical equipment for various hospital construction projects, ranging from small clinics to large medical facilities, with an average increase of 30% in the number of projects handled annually from small clinics to large medical facilities
  • The platform facilitated seamless collaboration among stakeholders, resulting in a 20% reduction in communication delays and a 25% increase in project delivery speed.
  • Real-time project dashboards and reporting capabilities provided instant visibility into project progress, equipment availability, and budget allocation, resulting in a 15% improvement in project monitoring and control.
  • Through optimized resource allocation and procurement workflows, the software achieved a 20% reduction in equipment wastage and a 25% decrease in procurement delays.
  • The software reduced planning and coordination efforts by 30%, enabling the client to handle more projects with the same resources.
  • By minimizing equipment wastage and optimizing procurement, the client achieved a cost reduction of 15% in equipment procurement and maintenance expenses.
  • Real-time data analysis and comprehensive reports provided actionable insights for better decision-making, resulting in a 20% reduction in project delays and budget overruns.

Client's Testimonial

client testimonial (2)

Why Choose US ?

TPS Software – The Leading Software Development Company in Viet Nam

We specialize in providing  software solutions to businesses of all sizes. Our team of experienced developers is dedicated to delivering high-quality, scalable, and cost-effective software products that meet the unique needs of our clients. We work closely with our clients to ensure that we understand their specific needs and goals, and we are committed to delivering results that exceed their expectations.

Industry Experience
Extensive knowledge in working with clients from several business verticals, various technologies challenge and projects with different types and sizes

Certified Software Development Expertise
Accredited CMMi Level 3 for Mature Quality Management System and ISO 27001 for certified information security management system

Comprehensive Software Project Management
Client’s projects are managed by a dedicated product consulting team with excellent technical experience, master in Agile, Scum methodologies and well-versed in all the latest technology stacks.

Proven Track Record
We have successfully delivered over 180+ projects to clients worldwide and 90% of them became long-term partners.